What task management system should you choose?

As we work with many very different kinds of businesses, we quite often get the question: what is the best task management systems in our opinion? We summed up the things we have found out related to task management systems and what systems the best teams we work with use.

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What are task management systems?

Task management systems are organized systems that identify, monitor, and manage the work that you and your team do. These systems involve tasks like:

• Adjusting work schedules
• Delegating tasks
• Tracking task progress
• Setting deadlines
• Keeping track of which tasks are and aren’t completed

Effective task management involves helping individuals (as well as the group that they make up) to achieve their goals. It also has to take into account things like budgeting and dependencies, as well as task planning, automations, and priorities.

Task management is one of the most important features of good project management software. 

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Is task management software necessary?

Aside from the above purposes, the greatest benefit of high-quality task management software is helping you to store your documentation. 

Some teams simply document their projects with things like Microsoft Word. While they may think it’s enough, this choice often only helps these teams to descend slowly into documentation hell. 

Word is an excellent choice for writing - blogs, articles, newsletters – but documentation is an entirely different ballgame. Documentation is an integral part of any piece of software, as it explains what the software’s purpose it, how it should work, and how to integrate it with other software.

Documentation is most important to do right during a software project, so that everyone involved understands what they each have to do, what has been done, and any and all updates that have occurred. 

Working on a software project without the right task management and documentation software will soon become messy, chaotic, and confusing. It will also render the documentation near-unreadable to the eyes of outsiders who didn’t follow the process as it was happening. 

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Other benefits of good task management software 

1. Organizes work

Teams have mountains of tasks to complete in any given time frame. These tasks vary widely in nature and from person-to-person, as there are many different roles within a team. As such, simply using Word or even Excel makes things very confusing very fast. 

The right task management software makes work organized and easy to understand. 

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2. Helps teams to collaborate effectively

When tasks are easily differentiated and clearly segregated, teams can see what they need to do and do it while staying out of each other’s way. The right software also makes it easy to share ideas, files, and feedback to boost seamless collaboration. 

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3. Prioritizes tasks

Under a mountain of tasks, it’s easy to forget which tasks are more important or urgent than others. Task management software helps everyone in the team to prioritize the right tasks and keep the project on target. 

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4. Keeps things running smoothly 

Good task management software helps your team to stay on top of everything and keep the project running smoothly. They’re also easy to use, intuitive, and flexible so that it’s versatile and usable for every single one of your projects. 

Investing in the right software will improve your team’s productivity and quality of work while decreasing the amount of stress they experience and effort that they have to expand. 

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The best task management systems 

In our opinion, the best task management systems are Azure DevOps and a combination of Jira and Confluence. 

According to Microsoft themselves, Azure DevOps “provides developer services for allowing teams to plan work, collaborate on code development, and build and deploy applications. Azure DevOps supports a collaborative culture and set of processes that bring together developers, project managers, and contributors to develop software. It allows organizations to create and improve products at a faster pace than they can with traditional software development approaches”. 

Jira and Confluence together give your team much the same, helping you to organize as well as manage tasks, organize workflows, track tasks, integrate documentation management, align the team on shared goals, collaborate seamlessly, maintain agility, and more. 

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Working with NerdCloud

We prefer to use Jira and Confluence for our projects simply because of their flexibility, but many of our clients use Azure DevOps; this is no problem for us. Whatever task management system you are using, we are more than capable of working with it and happy to do so. 

Rest assured that we don’t require extensive and detailed documentation to begin helping you with your projects, and that we can provide you exactly the help that you need exactly how you need it. 

Our service is flexible, robust, and scalable to ensure that you never have to stress about completing another project again. 

Click here if you would like to read up on how to prepare to outsource, or get in touch with us today for more information about documentation or task management systems or if you’re interested in knowing more about how we can help you.